Procurement Documentation
A furniture schedule, or BOQ, is the control document that connects room requirements, quantities, dimensions, finishes, budget bands, supplier notes, approval status and delivery logic before orders are placed on an FF&E package. MWL builds and maintains that document as the single reference procurement is run against, rather than a loose set of messages and mood boards.
BOQ control
A furniture schedule is the control document procurement places against — not a mood board.
MWL’s visible starter uses fifteen fields covering room, item code, description, quantity, dimensions, finishes, notes and approval status so each line can be quoted, sampled and shipped against the same reference.
They overlap. A pure BOQ emphasizes quantities and budget; MWL’s schedule also carries design, finish and procurement detail needed to place and inspect orders.
Estimated quantities without counts, missing finish references, unclear approval status and item codes that change between revisions. Those gaps create quote drift and wrong shipments.
Review the fifteen fields, map your rooms and items, then send the draft with drawings and decision owners through Start a Design Brief so open lines are separated from price-ready lines.
Project fit
Approach
A beautiful concept can still fail without a reliable schedule. If item codes, dimensions, quantities, materials, finishes, alternates and approval notes live in separate messages, no one has a single source of truth. MWL builds the furniture schedule so procurement decisions are visible, reviewable and linked to budget.
The schedule also protects delivery. It helps identify what belongs to each room, which items are custom, which samples are pending, which pieces need special packing and what information a contractor needs at handoff. For hotels, apartments, villas and commercial spaces, that structure prevents confusion when the order grows.
Free starter structure
An FF&E BOQ is a line-item control sheet for quantities and budget. A furniture schedule extends it with room, dimensions, finish, supplier, approval and revision references. Use one row per item so quotes, approvals and changes stay traceable.
No sign-up is required to use this structure. Add project-specific fire, packing or installation fields only where the brief calls for them.
Example format
| Item code | Room | Qty | Dimensions | Finish | Approval status |
|---|---|---|---|---|---|
| FS-101 | Guestroom — King | 24 | 1200 × 600 × 750 mm (desk) | Walnut veneer, matte lacquer | Approved |
| FS-102 | Guestroom — King | 24 | 900 × 450 × 1800 mm (wardrobe) | Oak veneer, satin lacquer | Pending sample |
| FS-103 | Suite — Living | 8 | 2100 × 950 × 800 mm (sofa) | Grey linen upholstery | Approved |
| FS-104 | Lobby | 6 | 1800 × 900 × 400 mm (console) | Marble top, brushed brass base | In review |
| FS-105 | Restaurant | 40 | 480 × 520 × 850 mm (dining chair) | Leather seat, black powder-coated frame | Approved |
| FS-106 | Corridor | 30 | 600 × 600 × 750 mm (side table) | Stone-composite top | Pending finish sample |
Process
Collect floor plans, room list, concept direction and budget target
Create schedule structure and item coding logic
Add material notes, samples, alternates and approval status
Use the schedule to control procurement, QC and delivery
Delivery context
A furniture schedule and BOQ create a shared reference for owners, designers, suppliers, quality teams and logistics partners. Each revision can show what changed, what is approved and which item still needs a dimension, finish, quantity or price decision.
Pricing inputs
Glossary
FAQ
A structured list of furniture and related items, organized by room, with quantities, dimensions, finishes, notes and approval status — the control document procurement is placed against, not a mood board.
They overlap but aren't identical. A BOQ emphasizes quantities and budget; MWL's furniture schedule, issued as the F01 Bill of Quantities document within a whole-home package, also carries design, finish and procurement detail a pure BOQ doesn't.
Owners, designers, procurement teams, suppliers, contractors, QC teams and logistics coordinators all work from the same schedule, so nobody is quoting or shipping against a different version.
Yes. MWL can start from drawings, a room list, style references and budget targets, then build a procurement-ready schedule with item codes and quantities from there.
MWL reviews it line by line, flags quantities that look estimated rather than counted, and separates items with an approval status from those still pending design sign-off, so it becomes something procurement can place orders against.