Procurement Documentation
A furniture schedule, or BOQ, is the control document that connects room requirements, quantities, dimensions, finishes, budget bands, supplier notes, approval status and delivery logic before orders are placed on an FF&E package. MWL builds and maintains that document as the single reference procurement is run against, rather than a loose set of messages and mood boards.
BOQ control
A furniture schedule is the control document procurement places against, not a mood board.
MWL’s visible starter uses fifteen fields covering room, item code, description, quantity, dimensions, finishes, notes and approval status so each line can be quoted, sampled and shipped against the same reference.
They overlap. A pure BOQ emphasizes quantities and budget; MWL’s schedule also carries design, finish and procurement detail needed to place and inspect orders.
Either. A BOQ for furniture emphasises quantities, rates and budget and is the usual wording in UK, Gulf and Indian project documentation; furniture schedule or FF&E specification is the more common North American phrasing and carries the design, finish and approval detail as well. The fifteen-field starter structure covers both readings, so one document serves the quantity surveyor and the design team without a second version being maintained.
Estimated quantities without counts, missing finish references, unclear approval status and item codes that change between revisions. Those gaps create quote drift and wrong shipments.
Review the fifteen fields, map your rooms and items, then send the draft with drawings and decision owners through Start a Design Brief so open lines are separated from price-ready lines.
Start when current drawings or a room list, BOQ or furniture schedule, finish references, approval owners and delivery decisions can be assembled. Plan scope, specification, samples and supplier coordination, then production and QC, followed by packing and delivery handoff. Timing varies by scope and approvals, so there is no universal lead time.
Project fit
Approach
A beautiful concept can still fail without a reliable schedule. If item codes, dimensions, quantities, materials, finishes, alternates and approval notes live in separate messages, no one has a single source of truth. MWL builds the furniture schedule so procurement decisions are visible, reviewable and linked to budget.
The schedule also protects delivery. It helps identify what belongs to each room, which items are custom, which samples are pending, which pieces need special packing and what information a contractor needs at handoff. For hotels, apartments, villas and commercial spaces, that structure prevents confusion when the order grows.
Free starter structure
An FF&E BOQ is a line-item control sheet for quantities and budget. A furniture schedule extends it with room, dimensions, finish, supplier, approval and revision references. Use one row per item so quotes, approvals and changes stay traceable.
No sign-up is required to use this structure. Add project-specific fire, packing or installation fields only where the brief calls for them.
Example format
| Item code | Room | Qty | Dimensions | Finish | Approval status |
|---|---|---|---|---|---|
| FS-101 | Guestroom: King | 24 | 1200 × 600 × 750 mm (desk) | Walnut veneer, matte lacquer | Approved |
| FS-102 | Guestroom: King | 24 | 900 × 450 × 1800 mm (wardrobe) | Oak veneer, satin lacquer | Pending sample |
| FS-103 | Suite: Living | 8 | 2100 × 950 × 800 mm (sofa) | Grey linen upholstery | Approved |
| FS-104 | Lobby | 6 | 1800 × 900 × 400 mm (console) | Marble top, brushed brass base | In review |
| FS-105 | Restaurant | 40 | 480 × 520 × 850 mm (dining chair) | Leather seat, black powder-coated frame | Approved |
| FS-106 | Corridor | 30 | 600 × 600 × 750 mm (side table) | Stone-composite top | Pending finish sample |
Process
Collect floor plans, room list, concept direction and budget target
Create schedule structure and item coding logic
Add material notes, samples, alternates and approval status
Use the schedule to control procurement, QC and delivery
Delivery context
A furniture schedule and BOQ create a shared reference for owners, designers, suppliers, quality teams and logistics partners. Each revision can show what changed, what is approved and which item still needs a dimension, finish, quantity or price decision.
Pricing inputs
Glossary
FAQ
A structured list of furniture and related items, organized by room, with quantities, dimensions, finishes, notes and approval status, the control document procurement is placed against, not a mood board.
They overlap but aren't identical. A BOQ emphasizes quantities and budget; MWL's furniture schedule, issued as the F01 Bill of Quantities document within a whole-home package, also carries design, finish and procurement detail a pure BOQ doesn't.
The document is the same; the name follows local practice. UK, Gulf, Indian and wider Commonwealth project teams normally ask for a furniture BOQ, a BOQ for furniture or a bill of quantities. North American teams more often say furniture schedule, FF&E schedule or FF&E specification. MWL issues one document that answers either request, because the fifteen starter fields already carry both readings: room, item code, quantity, unit, unit rate and line total for the quantities view, plus dimensions, material and finish, drawing reference and approval status for the specification view.
Owners, designers, procurement teams, suppliers, contractors, QC teams and logistics coordinators all work from the same schedule, so nobody is quoting or shipping against a different version.
Yes. MWL can start from drawings, a room list, style references and budget targets, then build a procurement-ready schedule with item codes and quantities from there.
MWL reviews it line by line, flags quantities that look estimated rather than counted, and separates items with an approval status from those still pending design sign-off, so it becomes something procurement can place orders against.
Procurement timeline depends on project scope and destination. As general industry guidance, new buildings or major renovations often begin 12-18 months before opening to allow time for supplier evaluation, specification, sample review and approval, quotation development, production, quality inspections, packing, customs processing and delivery coordination; smaller residential or commercial interior projects may need only 6-9 months. The main stages: supplier comparison, specification and sampling, commercial negotiation, order placement, production, pre-shipment inspection, packing and export clearance, and final receiving, each need a sequential decision window with the design team, owner and contractors. The procurement readiness guide sets out the checklist for confirming floor plans, finish decisions, approval owners, delivery destination and timeline before a schedule is released to suppliers, which is what prevents delays and change-order risk downstream.
Yes, when the specification, finish, quantity basis, and applicability are shared. Reference the common specification and list each unit type or area that uses it. MWL consolidates the cross-references so a change can be checked against every affected location.
Use distinct unit or room identifiers for handed layouts while retaining a shared base item code where the specification is unchanged. Record handedness, finish, quantity, and exceptions against the relevant identifier. MWL consolidates the variant matrix for review before procurement release.
Record replacement stock as a separate BOQ line or clearly linked allowance, with its specification, intended use, quantity basis, storage or release instruction, and approval owner. Keep it separate from installed quantities so ordering and receiving records remain traceable. MWL consolidates the record with the schedule and supplier quotation.
Include item code, description, location, unit type, quantity, dimensions or reference, finish, specification source, approval status, and delivery notes. Add fields for packaging references, replacement stock, substitutions, and variations where relevant. MWL consolidates these fields from approved project information and does not set design requirements by default.
Name the person or team responsible for specification approval, commercial approval, sample or finish approval, and release to procurement. Record approval status, date, and conditions against the affected schedule lines. MWL coordinates the approval record while the named project authorities retain approval responsibility.